Privacy Notice

This Privacy Notice describes the manner in which we, at Minit, through our companies located in the European Union, the United Kingdom and United States listed in Section 1 below ("Minit" or "We/Us"), process and protect the personal data of our website visitors and users of our software and other products and services we offer to our customers (the "Services"). In this document, we explain all the important information concerning the type of data we collect about you, the legal basis allowing us to do so, and the purposes for which the information are processed, by whom they are accessible, how you can monitor the manner of their processing, and what technical and security measures in general we use to protect personal data. Also, you will learn about the rights in relation to processing of your personal data, and how you can exercise those rights.

We process personal data in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the "GDPR"), Act No. 18/2018 Coll. concerning protection of personal data and amending certain other laws, UK Data Protection Act 2018, Dutch General Data Protection Regulation Implementation Act (Uitvoeringswet Algemene Verordening gegevensbescherming) and other applicable local data protection acts implementing the GDPR.

These information concerning processing of personal data apply to (i) our customers to whom we provide the Services, (ii) visitors of our website and persons contacting us through that website (including jobseekers contacting us through the website), (iii) persons supplying goods or providing services to us and (iv) contact persons of, or other persons authorized to act for entities referred to above.

By preparing this document, Minit fulfils the obligation to inform you (in your capacity as data subject) pursuant to Article 13 and/or 14 of the GDPR.

Minit j. s. a. 
with its Registered Office at: Košická 56, Bratislava - mestská časť Ružinov 821 08, the Slovak Republic 
Corporate ID (IČO): 51 042 487
a company registered in the Commercial Register maintained by District Court Bratislava I, Section Sja, Registration File No. 20/B

Minit B.V.
with its Registered Office at: Prins Bernhardplein 200, 1097 JB Amsterdam, the Netherlands,
a company registered with the Dutch trade register under number 76049043

MINIT LABS UK LTD
with its Freshford House, Redcliffe Way, Bristol, United Kingdom, BS1 6NL
Registration number: 11941769
Registered in England and Wales

Minit, Inc.
with its Registered Office at: Bryant Park, 104 West 40th Street, New York City, 10018 New York
USA ,
File number: 7733123

(the above companies hereinafter referred to as the “Minit companies” and any of them as “Minit”)

If you contract (including pre-contractual relationship) with any of the Minit companies in any capacity or if you provide your personal data to any of Minit companies, your data controller will be the Minit company with which you contract or to which you have provided your personal data. If you are one of our customers, the relevant data controller is Minit company with which the customer contracts.

For purposes of compliance with the GDPR, Minit j. s. a. is the main establishment as defined in Article 4(16) of the GDPR for all of our Minit companies.

If you have any questions regarding the processing of your personal data, you can reach us on the above address, or through e-mail at privacy@minit.io.

If you wish to exercise your rights described later in Article 8, please use this form or leave us a message here: privacy@minit.io.

Personal data is any information allowing to establish your identity as individual, or any information specific to you.

We at Minit collect and process only personal data that are required in order for us to:

• provide our Services;
• comply with all our obligations required under the law;
• protect our legitimate interests.

When you are a customer using our software we expect that you do not provide us any personal data unless we explicitly request them. For this reason, do not feed any personal data into our software. If it is necessary that you feed data which are related to individuals, we expect and request that you anonymize them before feeding them into our software. Minit is intending not to process any personal data which are fed into its software but, to the extent that personal data is uploaded by customer to the software, Minit shall be the data processor and the customer the data controller in respect of such personal data unless otherwise agreed.

Minit will not process any special categories of personal data in the sense of Article 9(1) of the GDPR. We only process your general personal data such as name, surname, e-mail address, telephone number, company you work for, country where you work and/or other general personal data, if needed to deliver a Service requested, or the associated support.

Particular scope of personal data we collect and subsequently process depends on the type of the Service provided to you and/or the purpose for which such personal data are processed by us.

In most cases, we obtain personal data directly from you, for example when you indicate your wish to subscribe for marketing newsletters, if you contact us for whatever reason through our website, or if you, or the company you work for, conclude a contract with us (either as customer or supplier), and you happen to be such company's contact person. However, you may provide some personal data (e.g. IP address) also indirectly, namely by using our Services that collect those data in order to function properly.

When you use our Services, we also collect data describing the manner in which you use the Services. These information pertain to your interaction with our Services, such as times when you visit our website and/or what particular information you are looking for. In reliance on third party analytical tools, Minit may process the following information specific to you for the purposes of webpage personalization, browsing optimisation, analysis of your behaviour while on the website, and display of advertisement relevant to you: IP address, information concerning the device you use to connect to the website and/or access our Services, geographical location (e.g. at country or town/city level), information concerning the operational system you use, statistical data allowing us to keep track of your browsing habits while on our website (information concerning individual visits, what content you review while on the website, searches on the website, time spent on our website), as well as information obtained through cookies and other similar tools. Additional information concerning cookies, third party analytical tools and conditions of their use can be reviewed in the 'Cookies' section below.

4 To Whom We Disclose Your Personal Data?

We do not make your personal data public and neither do we disclose nor provide your personal data to any entities other than those described below.

Your personal data have been made available to some of our suppliers processing such data under a personal data processing contract, according to our instructions and in conformance with this Privacy Notice. In that process, they abide by all security-related, technical and organizational measures in order to safeguard the required protection of your personal data.

Such external suppliers include the provider of the following services:

Provider of accounting and payroll services (domiciled in the Slovak Republic)

Law firms providing legal advice (domiciled in the Slovak Republic)

Providers of data storage service (domiciled in the Slovak Republic) 

Providers of CRM systems (such as HubSpot etc.)

Provider of the Helpdesk service (such as FreshDesk)

Provider of the synchronizing tool for applications used by Minit (such as Zapier)

Provider of the Microsoft Office package services (such as Outlook, Skype, SharePoint etc.)

Provider of sale outsourcing services for Minit products (domiciled in the United Kingdom)

Minit cooperates also with companies providing to it analytical and advertising services and participating in implementation of Minit's advertising campaigns (such as LinkedIn Corporation, Google LLC, Facebook, Inc. etc.).

These companies help us better understand how our users use our website, they place our ads on the internet, and evaluate their performance. In doing so, they may utilize cookies and similar technologies to collect information describing the manner of your interaction with our Services and also other websites. You will find more detailed information about these services, and how to protect your privacy, in the Cookies Section.

Some personal data have been made available also to our developers of new software and/or updates/upgrades of existing software in order to provide our customers with Services of the highest possible quality.

We may also store or provide/made accessible your personal data to other persons in order to comply with obligations resulting to us from the applicable legal regulations or legitimate/lawful requests received from public authorities, and to be able to enforce our claims or defend ourselves in proceedings dealing with claims enforced against us.

Such categories of recipients of your personal data include, without limitation, courts, public authorities having the legal power to supervise our activities, to resolve disputes or to enforce decisions, and/or any entities empowered to supervise archiving of documents.

Your personal data will be made available Minit's authorized personnel mandated with the processing of relevant data.

If we sell any part of our business or our assets, we may need to disclose your personal data to prospective investors for due diligence purposes.

Minit companies’ personnel work collaboratively around the globe on marketing and business development activities and share experience, knowledge and resources. Transfers of personal data between and among Minit companies may be necessary in order to deliver Services to our customers efficiently and effectively.

Other Minit companies’ functions that involve the transfer of client-related and business contact personal data to selected members of management and personnel of Minit companies within and outside the EU and UK include financial management, client billing and administration, Minit group management and administration. 

Customer-related and business contact information collected in the course of networking and business development activities may be shared among personnel in our EU and UK Minit companies as well as with personnel in Minit companies outside the EU and UK.

Contractual arrangements governing international transfers of personal data to Minit companies or third parties outside the EU and UK are discussed in Section 5 below.  

4.5 Social media companies
We don’t provide personal data directly to social media companies but our website does use plugins for Facebook, LinkedIn and Twitter. Those entities are data controllers and have their own separate privacy policies.

5 Transfer of Personal data to Third Countries or International Organizations

Minit intends to transfer personal data to third countries, as some of our suppliers specified above in Article 4 and Minit companies may be domiciled, or their servers may be located outside the EU and UK, in particular in the United States of America (USA), Japan, Singapore or Australia. We carry out each transfer of personal data outside the EU/European Economic Area/UK in compliance with the provisions of the GDPR. We require that our suppliers or Minit companies located outside the EU/EU accede to the Commission (EU) approved standard contractual clauses, or to comply with other equivalent guarantees.

At Minit, we continuously evaluate and modernize our implemented safety, technical and organizational measures to secure a safe processing of personal data. Electronic data are stored in a secured database on a server dedicated solely to Minit. We protect the personal data-storing database against damage, destruction, loss and unauthorized use. Should you wish to receive more information concerning the security of your personal data, do not hesitate to contact us at privacy@minit.io.

We store your personal data only for periods of time as may be required to attain the purpose for which your data have been collected. If we use your personal data for sending marketing communications, the storage period usually equals the period for which your consent has been granted, or until you withdraw the consent. If we process your personal data on the basis of our legitimate interest(s), they continue to be processed until the reason for the processing will have ceased to exist, or until you exercise your right to object to the processing. However, it needs to be said that even if a reason for processing of personal data personal data ceases to exist, this does not automatically mean that we erase your personal data. As a matter of fact, we may – and in certain cases we are required to – continue processing personal data for a different purpose (e.g. archiving) backed by other legal basis.

For more detailed information concerning personal data storage periods, please see the table in Article 3 above.

As we engage in processing of your personal data, you can of course exercise against us a number of rights described below. If you chose to exercise such rights either through this form, or if you write to privacy@minit.io, we will inform you of the manner of disposal of your request within 30 days of its delivery. In justified cases, this time limit may be extended to 60 days; in such a case, we will notify you in advance.

You have the right to obtain from us a confirmation whether we do, or do not process your personal data. If we do, you have the right to be provided with access to such personal data as well as information about the type of your personal data we process, for what purpose(s), to whom were your personal data disclosed, from what source we have obtained the data (unless we have obtained them from you), whether they were transferred to a foreign country, period of their archiving, as well as how to request rectification, deletion or restriction on the processing of your personal data, the right to object to such processing and the right to file a complaint to the relevant supervisory authority.

We really care that we process only correct and complete personal data. If, however, you discover or believe that this is not the case, you have the right to request that we either rectify, or update your personal data.

You have the right to request that we erase personal data concerning you that we process, provided that no exemption stipulated by law applies, and that one of the following conditions is satisfied:

• data are no longer needed for the purposes for which they have been collected;
• you withdraw your consent to processing of personal data and, at the same time, there is no legal basis backing their processing;
• you raise an objection to the processing of your personal data backed by one of our legitimate interests and, at the same time, there are no overriding legitimate interests backing their continuing processing, or you raise an objection to their processing for direct marketing purposes;
• personal data were processed unlawfully.

Also, we will inform other recipients of your personal data that you have exercised your right of erasure. Accordingly, those additional recipients should erase all references/links to your personal data if this is feasible, having regard to the available technology and the costs of implementation of those steps.

You have also the right to request that we restrict the processing of your personal data, as long as one of the following reasons is concerned:

• if you believe that your personal data we process are incorrect, until their accuracy is verified;
• processing of your personal data is unlawful and you chose to request restriction of their processing rather than their erasure;
• we no longer need your personal data for their processing; however, you may still need those data to evidence, enforce and defend your legal claims;
• if you object to the processing of your personal data, until it is established whether legitimate reasons for their processing overrides your legitimate interests.

If your objection is successful and processing of your personal data is to be restricted, we will inform you in advance if restriction on processing is lifted.

If we process personal data under a consent and/or under an agreement, and the processing is performed through automated means, you have the right to obtain those data in a structured, commonly used and machine-readable format. You may transfer those data also to third persons and, on your request, we will thus transfer your data directly to a processor of your choice, provided that this is technically feasible.

On grounds relating to your particular situation, you have the right to object to processing of your personal data carried out on the basis of our legitimate interest, including profiling based on our legitimate interest. Unless we demonstrate compelling legitimate grounds for the processing which override your rights and freedoms, we are no longer allowed to process your personal data.

If we process your personal data for direct marketing purposes, you have the right to object at anytime to such processing, which includes profiling to the extent that it is related to such direct marketing. If you object to such processing, we will no longer be allowed to process your personal data for those purposes.

In each marketing-related e-mail, we will offer you the possibility to unsubscribe if you no longer wish to receive marketing information from us. You can do so by clicking on the "Unsubscribe" link located at the bottom of our marketing e-mails.

If we process your personal data under a consent given by you, you are entitled to withdraw such consent at any time by filling this form or writing to privacy@minit.io.

However, please be aware that withdrawal of your consent has no bearing on legitimacy of any processing of your personal data under your consent prior to its withdrawal.

If you believe that we process your personal data in breach of the applicable legal regulations governing the protection of personal data, you are entitled to lodge a complaint with our principal supervisory authority, namely the Office for Personal Data Protection of the Slovak Republic at the following address:

Úrad na ochranu osobných údajov Slovenskej republiky
Hraničná 12
820 07 Bratislava 27
Slovenská republika
https://dataprotection.gov.sk/uoou/sk.

If your habitual residence or place of work is in another Member State of the European Union, you may lodge your complaint also with the supervisory authority in that Member State.

As part of Services, we also analyze the personal data you have furnished to us either directly, or that we derived from your internet browsing pattern, or that have been furnished to us by our suppliers. Based on that data, we create individual profiles in order to predict your future interests and display targeted advertising. It is our intention to show you only advertisements that are relevant and interesting to you.

We do not make any decisions based solely on automated processing of personal data that would have any legal effects whatsoever, or that would affect you in any significant way. As already mentioned, we create profiles solely with the aim to provide you with more attractive offers related to our Services, with the purpose to display targeted advertising, and also in order to assign to you an efficient person for communication, considering your location, job position or interests.

Our profiling does not include any special categories of personal data in the sense of Article 9(1) of the GDPR.

Minit does not, and does not intend to process personal data of persons below 16 years of age. Should we become aware of any processing of such data, this will be immediately discontinued and those personal data will be erased.

Like any other companies providing their service through the Internet, we too use cookies and other similar technologies. In this part, we attempt to explain to you how cookies work and why do we need them.

Cookies are small encrypted text files that are being saved on your computer or mobile device during website browsing sessions.

Individual cookies are stored on your device for different periods of time. Some cookies are deleted as soon as you close the browsing window (session cookies), some remain stored on your device also after termination of the browsing session (permanent cookies)

Cookies help us operate our website, ensure important functions and secure the functionality of our website. Also, cookies help us understand what is of interest to you on our website, whether the website is clear enough, and whether you are able to find what you are looking for. Also, cookies may record additional statistical information, such number of visitors to our website, and also the sub-pages of our web pages you visit most often. In addition, they are used to display advertisement that, having regard to your interests and needs, we believe is the most relevant to you.

Cookies are used to put together profiles and may also tell us whether you viewed any particular advertisement. These information allow us to quantify the efficiency of our online marketing campaigns and to control the number of display events.

For more information about cookies, please visit http://www.allaboutcookies.org/.

When you visit our web pages a cookie banner, located at the bottom of the website, informs you that we employ cookies on our websites.

By allowing cookies in your browser, you acknowledge that we are allowed to process information obtained through cookies to personalize our website, to optimize browsing on the site, to analyze your browsing habits and to display advertisements that are relevant to you.

If you wish to disallow the use of cookies, you may restrict, block or delete cookies through changes in your browser configuration. Even though different browsers may have different settings, configuration of cookies is usually found on the "Tools" or "Settings" menus. However, disabling cookies may limit the functionality of our website.

If you wish to prevent installing new cookies or to remove already stored cookies, please follow the instructions given here (depending on your particular web browser):

Internet Explorer           http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies

Firefox                         https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences, https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

Google Chrome             https://support.google.com/chrome/answer/95647?hl=en

Safari                           http://help.apple.com/safari/mac/8.0/#/sfri11471

We use the following third party solutions when using cookies:

Hub Spot            More detailed information about privacy protection can be found here.

Google Tag Manager       To find out how Google uses basic information click here.

Google Analytics           To find out how Google uses basic information click here.

Hotjar                            For more privacy protection-related information click here .

Facebook                       To find out how the company uses the collected information click here.

Should you have any question relating to cookies or these privacy protection rules, please do not hesitate to write to us at privacy@minit.io.

Occasionally, we may modify or amend this Privacy Notice by publishing a newer version and its effective date on the website. We will inform you about any material modification of, or amendment to this Privacy Notice either by publishing a general notice on our website or through a specific message sent to your e-mail address.