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Privacy Notice

This policy together with our Terms of Service of this website and any other documents we mention in this policy is meant to inform you on which personal data about you we collect, use, disclose, share or otherwise process when you are using this website, our products and our services. Please read this policy carefully to understand our views and practices on how we protect your personal data.

Minit j. s. a.

We care about the protection of personal data of our website visitors and users of our software and other products and services we offer to our customers (the "Services"). In this document, we explain all the important information concerning the type of data we collect about you, the legal basis allowing us to do so, and the purposes for which the information are processed, by whom they are accessible, how you can monitor the manner of their processing, and what technical and security measure in general we use to protect personal data. Also, you will learn about the rights in relation to processing of your personal data, and how you can exercise those rights.

We process personal data in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the "Regulation"), and also in compliance with Act No. 18/2018 Coll. concerning protection of personal data and amending certain other laws (the "Act").

These information concerning processing of personal data apply to (i) our customers to whom we provide the Services, (ii) visitors to our website and persons contacting us through that website (including jobseekers contacting us through the website), (iii) persons supplying goods or providing services to us and (iv) contact persons of, or other persons authorized to act for entities referred to above.

By preparing this document, Minit fulfils the obligation to inform you (in your capacity as data subject) pursuant to Article 13 and/or 14 of the Regulation.

  • Who we are and how you can contact us? 

Minit j. s. a. 

with their Registered Office at: Košická 56, Bratislava - mestská časť Ružinov 821 08, the Slovak Republic 

Corporate ID (IČO): 51 042 487

a company registered in the Commercial Register maintained by District Court Bratislava I, Section Sja, Registration File No. 20/B

("Minit" or "We/Us").

If you have any questions regarding the processing of your personal data, you can reach us on the above address, or through e-mail at privacy@minit.io.

If you wish to exercise your rights described later in Article 8, please use this form or leave us a message here: privacy@minit.io.

  • What are Personal Data, What Kind of Personal Data Concerning You We Process And How We Collect Them?

Personal data is any information allowing to establish your identity as individual, or any information specific to you.

We at Minit collect and process only personal data that are required in order for us to:

  • provide our Services;
  • comply with all our obligations required under the law;
  • protect our legitimate interests.

Minit will not process any special categories of personal data in the sense of Article 9(1) of the Regulation. We only process your general personal data such as name, surname, e-mail address, telephone number, company you work for, country where you work and/or other general personal data, if needed to deliver a Service requested, or the associated support.

Particular scope of personal data we collect and subsequently process depends on the type of the Service provided to you and/or the purpose for which such personal data are processed by us.

In most cases, we obtain personal data directly from you, for example when you indicate your wish to subscribe for marketing newsletters, if you contact us for whatever reason through our website, or if you, or the company you work for, conclude a contract with us (either as customer or supplier), and you happen to be such company's contact person. However, you may provide some personal data (e.g. IP address) also indirectly, namely by using our Services that collect those data in order to function properly.

When you use our Services, we collect also data describing the manner in which you use the Services. These information pertain to your interaction with our Services, such as times when you visit our website and/or what particular information you are looking for. In reliance on third party analytical tools, Minit may process the following information specific to you for the purposes of webpage personalization, browsing optimisation, analysis of your behaviour while on the website, and display of advertisement relevant to you: IP address, information concerning the device you use to connect to the website and/or access our Services, geographical location (e.g. at country or town/city level), information concerning the operational system you use, statistical data allowing us to keep track of your browsing habits while on our website (information concerning individual visits, what content you review while on the website, searches on the website, time spent on our website), as well as information obtained through cookies and other similar tools. Additional information concerning cookies, third party analytical tools and conditions of their use can be reviewed in the 'Cookies' section below.

  • What categories of your personal data we process, for what purposes and on what legal basis? How long do we store your personal data? Is disclosure of your personal data to Minit mandatory or voluntary? 

 

 

Purpose of processing

 

 

Legal basis of processing

 

Personal data processed

 

Archiving period

 

Mandatory/voluntary basis of Disclosure

 

Direct marketing

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in promoting their own Services) where the following persons are concerned: (i) existing and former customers (individuals), (ii) contact persons for existing and former customers (individuals who are entrepreneurs or legal persons) or (iii) contact persons for prospective customers (individuals who are entrepreneurs or legal persons) who granted to Minit the consent to mailing marketing information

 

general personal data, such as name, surname, e-mail address, telephone number, existence of labour or other similar relationship of customer's contact person with that customer, job position of such contact person

5 years of the date of termination of relevant customer's contract with Minit, or until the moment of exercise of the right to object to sending marketing information and/or termination of the term for which consent to sending/furnishing marketing information was granted

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, we will be unable to provide marketing information concerning new Services or other information of marketing nature you might found interesting

Article 6 (1) (a) of the Regulation (data person's consent), where individuals who granted to Minit consent to mailing marketing information are concerned

 

 

Website personalization, browsing optimizing, analysis of website visitors' browsing habits, and display of advertisement relevant to visitors

 

Article 6 (1) (a) of the Regulation (data person's consent)

general personal data, such as IP address, identification of cell phone, cookies, geographical location

period of time for which consent has been granted

Disclosure of personal data is voluntary.

 

Conducting pre-contract negotiations with prospective customers on their request

Article 6 (1) (b) of the Regulation (taking steps prior to entering into a contract on the data subject's request), where individuals and individuals who are entrepreneurs are concerned who indicated their interest in entering into a contract with Minit (such as prospective purchase of software/providing a trial version of software; offer of services to Minit)

 

general personal data, such as name, surname, e-mail address, telephone number, Skype ID, existence of labour or other similar relationship between the contact person and Minit's relevant prospective customer

until the conclusion of contract (including contract for provision of free trial version of software) with Minit, or until the moment when it becomes clear that no contract will be concluded

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, we will be unable to conclude any contract with you (or the person for whom you act) and implement measures required for its conclusion

 

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in communication with persons authorized to act for Minit's prospective customer/supplier) where contact persons for individuals who are entrepreneurs, or legal persons who indicated interest in entering into a contract with Minit are concerned

 

 

Performance of contracts with customers/suppliers

Article 6 (1) (f) of the Regulation (performance of contracts with data subjects) – where customers/suppliers are concerned (individuals and individuals who are entrepreneurs)

 

general personal data, such as name, surname, e-mail address, telephone number, Skype ID, existence of labour or other similar relationship between the contact person and Minit's relevant customer

term of the contract and lapse of a period of time upon its termination required for the exercise of rights and performance of obligations under the contract

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, we will be unable to perform the concluded contract

 

 

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in performance of a contract with customer/supplier), where contact persons for customers/suppliers (individuals, who are entrepreneurs or legal persons) are concerned

 

 

Communication with person having filled in contact form on the website, and dealing with the person's query

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in resolution of query specified in the contact form)

 

general personal data you entered in the contact form such as name, surname, e-mail address, telephone number, information describing your position in the company you work for, or for which you filled in the contact form

 

until the resolution of the relevant query

 

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, we will be unable to resolve the issue described in contact form

 

Bookkeeping

Article 6 (1) (c) of the Regulation (compliance with Minit's obligations under the law)

general personal data, such as business name, place of business, Corporate ID (IČO), Tax ID (dič), VAT Reg. No. (IČ DPH) in relation to an individual who is entrepreneur, and name and surname of the representative and executive body (štatutárny orgán) of a legal person

 

10 years

Disclosure of personal data is mandatory and results from the applicable legal regulations governing the tax and accounting areas (such as the VAT Act, Bookkeeping Act).

 

 

Filling job vacancies positions/conducting pre-contract negotiations with job seekers

Article 6 (1) (c) of the Regulation (taking steps prior to entering into a contract on the data subject's request)

general personal information stated in the form filled in by job seekers as published on our website, and also in your CV and the motivation letter you appended to the form

until entering in employment contract with Minit, or until the moment when it becomes clear that no employment contract to fill a job vacancy will be concluded

 

 

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, we will be unable to contact you for filling a vacancy, nor to conduct negotiations prior to entering into a contract

 

Maintenance of job seekers database

Article 6 (1) (a) of the Regulation (data person's consent)

general personal data contained in CV and/or motivation letter

period of time for which consent has been granted

Disclosure of personal data is voluntary. However, if you do not furnish your personal data and consent to their processing, we will be unable to enter your CV and motivation letter in our database and contact you for filling future vacancies that might be interesting to you

 

 

Archiving

Article 6 (1) (c) of the Regulation (compliance with Minit's obligations under the law)

general personal data stated in documents to be archived

as required by law depending on the type of documents to be archived

Additional processing of personal data originally furnished for a different purpose compatible with the original purpose of processing is concerned

 

 

Optimizing and management of customer relations ("CRM Pipedrive")

 

 

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in optimizing and management of their customer relations)

 

general personal data required for utilization of the CRM Pipedrive service as stated in documents associated with utilization of this service

term of the contract and lapse of a period of time upon its termination required for the exercise of rights and performance of obligations under the contract; date of expiry of the contract for utilization of CRM Pipedrive at the latest

Disclosure of personal data is voluntary.

 

Support system - helpdesk ("LiveAgent")

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in provision of support to its customers through the helpdesk)

general personal data required for utilization of the LiveAgent Service, general personal data stated in documents associated with utilization of this service

until resolution of the issue in question; date of expiry of the contract for utilization of CRM Pipedrive at the latest

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, you will be unable to make use our helpdesk services

 

Development, improvement and testing of Minit products and services

Article 6 (1) (f) of the Regulation (Minit's legitimate interest in provision of development, improvement and testing of its products).

general personal data, such as name, surname, e-mail address, telephone number, existence of labour or other similar relationship of customer's contact person with that customer, job position of such contact person

during the term of contract with customer

Disclosure of personal data is voluntary. However, if you do not furnish your personal data, it will prevent us from development, improvement and testing of our products and services or it will be more difficult to conduct such activities.

  • To Whom We Disclose Your Personal Data?

We do not make your personal data public and neither do we disclose nor provide your personal data to any entities other than those described below.

  • External Suppliers

Your personal data have been made available to some of our suppliers processing such data under a personal data processing contract, according to our instructions and in conformance with this Privacy Notice. In that process, they abide by all security-related, technical and organizational measures in order to safeguard the required protection of your personal data.

  • Specific Services

Such external suppliers include the provider of the following services

Provider of accounting and payroll services (domiciled in the Slovak Republic)

Law firms providing legal advice (domiciled in the Slovak Republic)

Providers of data storage service (domiciled in the Slovak Republic)

Providers of CRM systems (such as Pipedrive, HubSpot etc.)

Provider of the Helpdesk service (such as LiveAgent)

Provider of the synchronizing tool for applications used by Minit (such as Zapier)

Provider of the Microsoft Office package services (such as Outlook, Skype, SharePoint etc.)

Provider of sale outsourcing services for Minit products (domiciled in the United Kingdom)

  • Analytical And Advertising Services

Minit cooperates also with companies providing to it analytical and advertising services and participating in implementation of Minit's advertising campaigns (such as LinkedIn Corporation, Google LLC, Facebook, Inc. etc.).

These companies help us better understand how our users use our website, they place our ads on the internet, and evaluate their performance. In doing so, they may utilize cookies and similar technologies to collect information describing the manner of your interaction with our Services and also other websites. You will find more detailed information about these services, and how to protect your privacy, in the Cookies Section.

  • Developers Of Our Software Applications

Some personal data have been made available also to our developers of new software and/or updates/upgrades of existing software in order to provide our customers with Services of the highest possible quality.

  • Compliance with Obligations Resulting from Legal Regulations

We may also store or provide/made accessible your personal data to other persons in order to comply with obligations resulting to us from the applicable legal regulations or legitimate/lawful requests received from public authorities, and to be able to enforce our claims or defend ourselves in proceedings dealing with claims enforced against us.

Such categories of recipients of your personal data include, without limitation, courts, public authorities having the legal power to supervise our activities, to resolve disputes or to enforce decisions, and/or any entities empowered to supervise archiving of documents.

  • Our Employees 

It also goes without asking that your personal data will be made available Minit's authorized personnel mandated with the processing of relevant data.

  • Prospective Investors

If we sell any part of our business or our assets, we may need to disclose your personal data to prospective investors for due diligence purposes.

  • Transfer of Personal data to Third Countries or International Organizations

Minit intends to transfer personal data to third countries, as some of our suppliers specified above in Article 4 may be domiciled, or their servers may be located in the United States of America (USA), Japan, Singapore or Australia. We carry out each transfer of personal data outside the EU/European Economic Area in compliance with the provisions of the Regulation. Companies having their offices in the USA and which are certified according to the European and US privacy protection mechanisms (EU-US Privacy Shield) approved by the Commission (EU) are considered enterprises ensuring adequate level of protection. In other cases, we require that our suppliers accede to the Commission (EU) approved standard contractual clauses, or to comply with other equivalent guarantees.

Minit does not intend to transfer personal data to any international organization.

  • How Do We Protect Your Data?

At Minit, we continuously evaluate and modernize our implemented safety, technical and organizational measures to secure a safe processing of personal data. Electronic data are stored in a secured database on a server dedicated solely to Minit. We protect the personal data storing database against damage, destruction, loss and unauthorized use. Should you wish to receive more information concerning the security of your personal data, do not hesitate to contact us at privacy@minit.io.

  • How Long Do We Store your data

We store your personal data only for periods of time as may be required to attain the purpose for which your data have been collected. If we use your personal data for sending marketing communications, the storage period usually equals the period for which your consent has been granted, or until you withdraw the consent. If we process your personal data on the basis of our legitimate interest(s), they continue to be processed until the reason for the processing will have ceased to exist, or until you exercise your right to object to the processing. However, it needs to be said that even if a reason for processing of personal data personal data ceases to exist, this does not automatically mean that we erase your personal data. As a matter of fact, we may – and in certain cases we are required to – continue processing personal data for a different purpose (e.g. archiving) backed by other legal basis.

For more detailed information concerning personal data storage periods, please see the table in Article 3 above.

  • What Are Your Rights 

As we engage in processing of your personal data, you can of course exercise against us a number of rights described below. If you chose to exercise such rights either through this or if you write to privacy@minit.io, we will inform you of the manner of disposal of your request within 30 days of its delivery. In justified cases, this time limit may be extended to 60 days; in such a case, we will notify you in advance.

  • Right of Access

You have the right to obtain from us a confirmation whether we do, or do not process your personal data. If we do, you have the right to be provided with access to such personal data as well as information about the type of your personal data we process, for what purpose(s), to whom were your personal data disclosed, from what source we have obtained the data (unless we have obtained them from you), whether they were transferred to a foreign country, period of their archiving, as well as how to request rectification, deletion or restriction on the processing of your personal data, the right to object to such processing and the right to file a complaint to the relevant supervisory authority.

  • Right to Rectification 

We really care that we process only correct and complete personal data. If, however, you discover or believe that this is not the case, you have the right to request that we either rectify, or update your personal data.

  • Right to Erasure (Right to be Forgotten) 

You have the right to request that we erase personal data concerning you that we process, provided that no exemption stipulated by law applies, and that one of the following conditions is satisfied:

  • data are no longer needed for the purposes for which they have been collected;
  • you withdraw your consent to processing of personal data and, at the same time, there is no legal basis backing their processing;
  • you raise an objection to the processing of your personal data backed by one of our legitimate interests and, at the same time, there are no overriding legitimate interests backing their continuing processing, or you raise an objection to their processing for direct marketing purposes;
  • personal data were processed unlawfully.

Also, we will inform other recipients of your personal data that you have exercised your right of erasure. Accordingly, those additional recipients should erase all references/links to your personal data if this is feasible, having regard to the available technology and the costs of implementation of those steps.

  • Right to Restriction of Processing

You have also the right to request that we restrict the processing of your personal data, as long as one of the following reasons is concerned:

  • if you believe that your personal data we process are incorrect, until their accuracy is verified;
  • processing of your personal data is unlawful and you chose to request restriction of their processing rather than their erasure;
  • we no longer need your personal data for their processing; however, you may still need those data to evidence, enforce and defend your legal claims;
  • if you object to the processing of your personal data, until it is established whether legitimate reasons for their processing overrides your legitimate interests.

If your objection is successful and processing of your personal data is to be restricted, we will inform you in advance if restriction on processing is lifted.

  • Right to Data Portability

If we process personal data under a consent and/or under an agreement, and the processing is performed through automated means, you have the right to obtain those data in a structured, commonly used and machine-readable format. You may transfer those data also to third persons and, on your request, we will thus transfer your data directly to a processor of your choice, provided that this is technically feasible.

  • Right to Object

On grounds relating to your particular situation, you have the right to object to processing of your personal data carried out on the basis of our legitimate interest, including profiling based on our legitimate interest. Unless we demonstrate compelling legitimate grounds for the processing which override your rights and freedoms, we are no longer allowed to process your personal data.

If we process your personal data for direct marketing purposes, you have the right to object at anytime to such processing, which includes profiling to the extent that it is related to such direct marketing. If you object to such processing, we will no longer be allowed to process your personal data for those purposes.

In each marketing-related e-mail, we will offer you the possibility to unsubscribe if you no longer wish to receive marketing information from us. You can do so by clicking on the "Unsubscribe" link located at the bottom of our marketing e-mails.

  • Right to Withdraw Consent

If we process your personal data under a consent given by you, you are entitled to withdraw such consent at any time by filling this form or writing to privacy@minit.io.

However, please be aware that withdrawal of your consent has no bearing on legitimacy of any processing of your personal data under your consent prior to its withdrawal.

  • Filing Complaints 

If you believe that we process your personal data in breach of the applicable legal regulations governing the protection of personal data, you are entitled to lodge a complaint with our principal supervisory authority, namely the Office for Personal Data Protection of the Slovak Republic at the following address:

Úrad na ochranu osobných údajov Slovenskej republiky

Hraničná 12

820 07 Bratislava 27

Slovenská republika

https://dataprotection.gov.sk/uoou/sk.

If your habitual residence or place of work is in another Member State of the European Union, you may lodge your complaint also with the supervisory authority in that Member State.

  • Profiling 

As part of Services, we also analyze the personal data you have furnished to us either directly, or that we derived from your internet browsing pattern, or that have been furnished to us by our suppliers. Based on that data, we create individual profiles in order to predict your future interests and display targeted advertising. It is our intention to show you only advertisements that are relevant and interesting to you.

We do not make any decisions based solely on automated processing of personal data that would have any legal effects whatsoever, or that would affect you in any significant way. As already mentioned, we create profiles solely with the aim to provide you with more attractive offers related to our Services, with the purpose to display targeted advertising, and also in order to assign to you an efficient person for communication, considering your location, job position or interests.

Our profiling does not include any special categories of personal data in the sense of Article 9(1) of the Regulation.

  • Personal Data Concerning Minors 

Minit does not, and does not intend to process personal data of persons below 16 years of age. Should we become aware of any processing of such data, this will be immediately discontinued and those personal data will be erased.

  • Why We Use Cookies On Our Website?

Like any other companies providing their service through the Internet, we too use cookies and other similar technologies. In this part, we attempt to explain to you how cookies work and why do we need them.

Cookies are small encrypted text files that are being saved on your computer or mobile device during website browsing sessions.

Individual cookies are stored on your device for different periods of time. Some cookies are deleted as soon as you close the browsing window (session cookies), some remain stored on your device also after termination of the browsing session (permanent cookies)

Cookies help us operate our website, ensure important functions and secure the functionality of our website. Also, cookies help us understand what is of interest to you on our website, whether the website is clear enough, and whether you are able to find what you are looking for. Also, cookies may record additional statistical information, such number of visitors to our website, and also the sub-pages of our web pages you visit most often. In addition, they are used to display advertisement that, having regard to your interests and needs, we believe is the most relevant to you.

Cookies are used to put together profiles and may also tell us whether you viewed any particular advertisement. These information allow us to quantify the efficiency of our online marketing campaigns and to control the number of display events.

For more information about cookies, please visit http://www.allaboutcookies.org/.

When you visit our web pages a cookie banner, located at the bottom of the website, informs you that we employ cookies on our websites.

By allowing cookies in your browser, you acknowledge that we are allowed to process information obtained through cookies to personalize our website, to optimize browsing on the site, to analyze your browsing habits and to display advertisements that are relevant to you.

If you wish to disallow the use of cookies, you may restrict, block or delete cookies through changes in your browser configuration. Even though different browsers may have different settings, configuration of cookies is usually found on the "Tools" or "Settings" menus. However, disabling cookies may limit the functionality of our website.

If you wish to prevent installing new cookies or to remove already stored cookies, please follow the instructions given here (depending on your particular web browser):

Internet Explorer           http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies

Firefox                         https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferenceshttps://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

Google Chrome             https://support.google.com/chrome/answer/95647?hl=en

Safari                           http://help.apple.com/safari/mac/8.0/#/sfri11471

  • What Types of Cookies We Use?
  • basic website cookies – these are required to allow access to our website,
  • functional and technical cookies – these cookies are required for the proper performance of our website; without these cookies, our website would not function properly and are therefore strictly necessary;
  • analytical cookies – these cookies would not identify you as particular individual (until you enter identification data into any form present on our website); however, they help us personalize the contents of our website to make it simpler for you to use, and
  • marketing and advertising cookies – these cookies help us ensure that advertisements be more relevant to visitors to our website .

We use the following third party solutions when using cookies:

Hub Spot            More detailed information about privacy protection can be found here.

Google Tag Manager       To find out how Google uses basic information click here.

Google Analytics           To find out how Google uses basic information click here.

Hotjar                            For more privacy protection-related information click here .

Facebook                       To find out how the company uses the collected information click here.

Should you have any question relating to cookies or these privacy protection rules, please do not hesitate to write to us at privacy@minit.io.

  • Changes in Privacy Protection-Related Information

Occasionally, we may modify or amend this Privacy Notice by publishing a newer version and its effective date on the website. We will inform you about any material modification of, or amendment to this Privacy Notice either by publishing a general notice on our website or through a specific message sent to your e-mail address.